How To Scan
Time 60 mins

Difficulty Beginner
Prerequisites Desktop Basics
Departments Human Technologies
Authors Wren Merrett
Groupings Individual
Pairs
Threes
Minimum Year Group None

Blurb

Now that you've learned how to print, it's time to explore some of the other functions of the printer. Scanning allows you to digitise analogue media, and it can be very useful.

Outline

Resources
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Cross-Curricular Links
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Teacher Reflection
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Credits
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5 mins
Scanning Basics
Discussion

Scanning is a process that allows you to turn analogue material into digital files by taking a high-resolution image in a machine. Our printer in C108 is one such machine.

10 mins
Scanning Security
Discussion
  • The scanner is a valuable machine, and definitely not a toy.
  • To stop people from misusing it, it has a password
  • The password is "students". (Please see the Making Strong Passwords unit to see why this is bad)
  • When the printer tells you to log in, choose the keyboard option to the right of the password box and enter it in. You should then see a menu screen with a few different options. Tap on the one that says Scan, and we can move on to the next step.
  • Side note: you must log in on the physical printer. The screen where you do so can be seen in the bottom right of this photo.

15 mins
Scanning Settings
Instruction

Welcome to the scan screen! There are a lot of options here, but if you're doing a standard scan then only a few are relevant to you.

  • The first is the main section in the middle of the screen, where you select the email output for the scan. Since your email isn't saved into the scanner, it's best to put it in through the Direct Input tab
  • If you want to scan multiple documents one after another, you'll be able to skip this step after the first scan by selecting your email in Job History.
  • The next important button is File Type. On our scanner, this will say Compact PDF by default, which produces lower quality files at a smaller file size. If you want good quality, you should tap the button and select PDF
  • Keep in mind that this setting does not save between scans, so if you're scanning multiple documents, you'll have to change it every time. This is intentional; it's meant to stop people from easily bulk-scanning things that aren't meant to be scanned, like books.
  • The other important button is Scan Size. What you set this to is dependent on what you're scanning, but you'll find most of what you need in Metric Sizes. Usually, you'll be scanning an A4 or A3 document, and those settings are in that submenu
  • If you need to scan something that's an unusual size, there's an option at the bottom that allows you to enter the exact dimensions of whatever you're scanning.
30 mins
Get Scanning!
Outcome

To access the scanner, simply lift up the top of the printer. In order for a document to be scanned, the side that you want to be scanned has to be placed face-down, in the top left corner. Don't worry if it seems like it's upside down: the scanner will handle that. Remember to close the lid before scanning!

Time to actually scan something! Draw something on a sheet of A4 paper - it can be anything you want as long as it's appropriate for school - and put it in the scanner.

Set the scanner settings to A4, in whatever orientation suits your drawing best, and have it send the file as a PDF. Input your email, hit the Start button, and let it do its thing! After the scan is complete, remove your drawing from the scanner, log out using the Access button (shown in the image below) and check your email.

If you've done everything right, there should be an email from the printer, containing your drawing as a PDF file. Upload that file to Gibbon to complete this unit!

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